iTracer lets you manually add non-Spectrum transactions, such as expenses made with cash or personal credit cards to your interface extract file. These expense can then be added to your GL interface file for inclusion in your GL database. This lets you fully reconcile all expenses in your GL database regardless of the means used to make the purchase. As with all edits made to your interface extract file, once you perform your final write and clear, the non-Spectrum expenses you've added are removed from the database.

To add a non-Spectrum expense to your interface extract file, select Add a Non-Spectrum Expense from the Allocation Function drop down box.

The fields available when you add a non-Spectrum expense are determined by the fields you've selected in your Allocation Setup. Additionally, the Account Number and Posting Date are always present as iTracer uses these fields as primary keys in the database.

For example, if you've defined your GL Number using the Employee ID and Customer Code as sub-accounts, and you've selected First Name, Last Name, Transaction Amount, and Sales Tax as your additional data fields, then those six fields plus the Account Number and Posting Date are present on the Add Non-Spectrum Expense screen.

To add a non-Spectrum expense, type the required values in each field and click Add.

Note:

Non-Spectrum expenses are only added to the temporary interface extract file. You will not find non-Spectrum expenses in the iTracer Transactions function.